South School Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
4/13/2026

Location:
South Elementary School

Date Available:
07/27/2026

Closing Date:
04/27/2026
South School Secretary

Primary Purpose
Under the direct supervision of the Building Principal, to provide a positive office environment for the students, parents, and staff of South School. In addition, the secretary is responsible for the school attendance and accuracy of student records.

Essential Functions

• Provide a positive customer service experience for all students, staff, parents, and visitors to South School.
• Registers new students and enters data into Teacherease.
• Researches discrepancies regarding the accuracy of student records, communicating with parents or others as needed to reconcile these issues.
• Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Recommends policies, procedures and/or actions for the purpose of improving efficiency and providing direction for meeting the school district and school objectives.
• Assists in ensuring the reliability of key operating data through period audits and corrective action.
• Utilize digital communication platforms (email, Facebook, Parent Square) to maintain timely, accurate, and professional communication with parents/guardians.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of South School.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• A positive, professional "student and customer first" mentality.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications.
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to post, maintain, and promote the school's social media options.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments.